Exhibitor Pop-up Terms Terms and Conditions 2026
Terms and Conditions Wealden Times Penshurst Place Pop-up 2026
Penshurst Place Pop-ups 2026: Friday 15th May and Friday 11th September 2026
Exhibitors at the Wealden Times Penshurst Place Pop-up are required to read the following regulations before making their entries. Acceptance of these Terms and Conditions will be mandatory on approval of entry to the Wealden Times Penshurst Place Pop-up. The regulations have been set out by the Organisers and with the venue Owners, Penshurst Place.
Definitions and Interpretation
For the purpose of this document ‘Exhibitor’ shall be understood to refer to anyone with a trade stand, exhibition, demonstration, workshop or display at the Wealden Times Penshurst Place Pop-up; ‘Organisers’ shall be understood to refer to Priceless Events Ltd and its employees and agents. The ‘site’ refers to Penshurst Place. ‘Fair Stand Area’ refers to the area of the Site where the Event will take place.
Exhibitors – Subject to Rules
All Exhibitors and their staff entering the site will be subject to the Orders, Rules and Regulations of Penshurst Place and of the Stewards, Officials and Organisers. The Organisers and Owner are empowered to order out of the Site any Exhibitor infringing the Regulations or who has obtained entry under false representation. Any Exhibitor who does not comply with the orders of the Organisers and Owners will be expelled from the Site.
Application for Space & Payment Terms
Applications must be made on the appropriate booking form which must be signed by the Exhibitor or his/her representative, such signature being an acceptance of these regulations. To complete the booking of the stand, a non-refundable £250, £500 or £225 (plus. VAT) fee depending on your stand type must be paid through the online booking form, per event.
All bookings must be made with a completed booking form; any Exhibitor without the required completed form shall not be permitted to exhibit. Space will not be reserved unless a booking form and stand fee have been received and acknowledged by Priceless Events Ltd.
Traders who have not supplied an in-date Public Liability Insurance policy at the time of the pop-up, will not be permitted to exhibit.
The Organisers
Reserve the right to refuse any entry whatsoever, whether received prior to the closing date for entries or not and reserve the right to cancel any entry which may have been accepted, without any reason being given. The Organisers are unable to guarantee any level of attendance.
Connectivity
The Organisers cannot guarantee internet access at the venue so please ensure you have the ability to hot spot from your phone or device if you need internet access. In the event of poor internet connection, you may need to take bank transfers or may prefer to accept cash. It is your responsibility to check every payment has successfully gone through before you let a customer walk away from your stall.
Trading Standards Regulations
Exhibitors are reminded that they must comply with all relevant Trading Standards requirements.
Withdrawal or Cancellation of Space Reserved
Where an Exhibitor withdraws from the event or cancels a space reserved, for any reason they will still be liable for the stand cost. Organisers shall not be bound by any request from the Exhibitor to cancel the stand.
Allocation of Space
The allocation of sites and positioning of trade stand space shall entirely be at the discretion of the Organisers. The Organiser reserves the right to move any stand before or during the event if they feel it necessary.
No exhibitor shall sub-let any portion of space allotted to him/her or move to any other site other than that allocated to him/her.
Please do not bring any more than one other person with you to man your stand space. There is not enough space to accommodate more than two people per stand.
Exhibits MUST be confined to the space allocated
All Exhibitors are required to inform the Organisers, at time of booking, of all products that they will be selling or promoting on their stand. The Organisers reserve the right to order the removal of any product at their discretion without prior notice. Exhibitors are required to only sell/display stock within the confines of the stand they have been allocated and paid for (2m deep within the rooms). Any products not within the confines of the stand could be removed by Organisers for Health & Safety reasons.
Times of Opening
All trade stands must be open and staffed throughout the time the event is open to the public, which is 10am until 4pm at the Wealden Times Penshurst Place Pop-up 2026.
USE OF STANDS Stand Preparation, Admission, Delivery and Removal of Exhibits
Exhibitors are requested to set up their stands by no later than 9:30am on Friday 15th May or Friday 11th September 2026 for the Wealden Times Penshurst Place Pop-up. The Organiser reserves the right to remove any Exhibitor before or during the event if they feel it necessary and no refunds or monies already received will be given.
Children and Dogs are not permitted at the event.
All exhibits and stands must be cleared from site by 5pm on the day of break down, Friday 15th May or 11th September 2026.
Setting up stand and restocking during Pop-Up period
Vehicles can gain access to certain areas of the site for the purpose of stand set up and dismantle. The Organisers and Car Parking attendants will confirm on arrival where best to park/unload. Please be aware that access to certain areas could change due to weather and other site restrictions. As aforementioned, set up will take place from 8am – 9:30am on Friday 15th May or Friday 11th September 2026. Please note there will be no exhibitor access to the site allowed before 8am on set up days unless pre agreed with Organisers. Any vehicles parked in restricted areas for loading/unloading will need to be moved by 9.30am on the morning of the show.
Placing of Exhibits
Exhibitors are required to be aware that we are in a listed Grade1 National treasure. Any Site furniture must be left in place. Any articles placed in contravention of this rule will be removed. Exhibitors are not permitted to touch, remove, untie or attach any lighting/rigging to the room, walls or structure of the building. Anything attached will be removed and charges made should any damages be caused.
Wealden Times Penshurst Place Pop-up 2026 is a countryside event, taking place within a historic building. The Organisers take every possible measure to ensure the smooth running of the event but cannot be held responsible for weather conditions and their possible repercussions.
SITE REGULATIONS
Litter.
We do not have access to rubbish bins at this site. Exhibitors are therefore required to keep their stands and the portions of the alleys immediately adjoining their stands always clean during the event. You must leave your market stall clean and tidy, in the same condition you receive it, by the agreed time on the day of the market. This includes disposing of your own rubbish, which you will need to take away with you.
Damage
The Organisers/Owner will not be responsible for the safe keeping of any article exhibited but will require Exhibitors to take charge of their own property. There will be no security provided.
Electricity.
Anyone providing an electrical apparatus for use at the Event should, before its connection to the supply, arrange for its inspection and testing by a competent electrician and documentation should show the test date and the name of the person carrying out the test. All equipment should be connected to the supply through a residual current device or circuit breaker. All cables and connections, where not protected by weatherproof structure, shall be of such construction – or as necessary protected – as to prevent, as far as is reasonably practical, danger arising from such exposure. Electrical connections will only be made to installations that comply with the current IEE Regulations for the electrical Equipment of Buildings. Failure to comply with these regulations may lead to the disconnection of the supply until the installations comply.
Accidents
The Organisers will not be responsible for any accidents, fatal or otherwise, that may rise from an Exhibitor booking a trade stand or exhibition area at the event. It is a condition of entry that each Exhibitor shall hold the Organisers blameless and indemnify it against any legal proceedings arising from such accident. This rule will also apply to any contractor or sub-contractor employed on the Site. Exhibitors must report any accident, however small, to Priceless Events Ltd at the earliest convenience.
Dogs
Except for Guide Dogs, dogs are not permitted at the Wealden Times Penshurst Place Pop-up 2026.
Photographers
It shall be a condition of entry to the Site that no person shall apply for trade as a snapshot photographer or solicit trade with visitors to the Site in any other capacity deemed by the Organisers to be annoyance. Anyone who infringes this regulation may be expelled from the Site without recompense. Video recorders used with the view to the sale of videotapes will not be allowed.
Photographs of traders’ stands may be taken by the media and by photographers booked by Priceless Events Ltd. Acceptance of the Priceless Events Terms and Conditions means that these photos may be used, without charge, for press/promotions relating to the Wealden Times Penshurst Place Pop-up 2026/the Organisers/Penshurst Place in promotional material/reports etc.
SAFETY REQUIREMENTS:
Candles & Open Flames
The lighting of candles or open flames is strictly forbidden for all Exhibitors. The Organisers reserve the right to evict any Exhibitor found to be contravening this regulation and no refunds or monies already received will be given.
Responsibility of Exhibitors
The Organisers will not be responsible in any way for any article, plant, machinery, or object of any kind exhibited on the Site. The Exhibitor shall assume full responsibility therefore including liability for all claims arising out of the exhibition, handling or housing of such exhibits and the conduct of the stand generally. The Exhibitor shall indemnify the Organisers against all claims, damages, or expenses whatsoever in any way arising out of the presence of the Exhibitor or his/her exhibits on the Site. Acceptance of the foregoing provisions shall be a condition of entry.
INSURANCE
Exhibitors must take out insurance not only as regards their own property but also against third party claims – e.g. public liability insurance. Exhibitors are advised to insure against cancellation for whatever reason by the Owner/Organisers and any health issues the Exhibitor may contract leaving them unable to exhibit and attend the event.
Public Liability Insurance
Exhibitors must declare and show the Organisers, in written form, a copy of their in-date at the time of the Pop-up Public Liability Insurance policy covering them for a minimum of £5million. This is a requirement of all exhibitors and must be sent to the Organisers prior to the Fair.
Disclaimer of Liability
The Organisers/Owner will not be responsible for the death, injury, disease, or loss caused to any Exhibitor or to his or her servant or agent, or to any animal, insect or thing of whatever nature, exhibited by the said Exhibitor, regardless of the cause of death, injury, disease or loss arising.
The Exhibitor of any animal, insect or thing of any nature whatever will indemnify the Organisers/Owner for any damage, loss, injury or disease occasioned by the said Exhibitor, his servant or agent, or by the said animal, insect, or thing, however such damage, loss, injury or disease shall be caused.
CANCELLATION
In the event of the Wealden Times Penshurst Place Pop-up 2026 having to be cancelled for any reason no refunds or monies already received will be given.
BY ORDER OF PRICELESS EVENTS LTD, the Organisers.
